Advising Timeline-Academic Advisor

Note: School/College guidelines for advising responsibilities may vary. The timeline is intended to provide the following:

• an overview of events that impact students and advisors during a cycle of the academic year

• a suggested framework for advising contacts and related activities

• advising as a mentoring/teaching function may happen at any time during the year

Academic Advisor Timeline

• Add/Drop is taking place through the first two weeks of classes.

• Contact and support, or refer, as appropriate, continuing advisees who may be at risk, on probation, or otherwise are experiencing academic difficulty. The Academic Alert process can be helpful for newly-admitted students who experience difficulty.

• Consider encouraging departmental community by scheduling student-faculty group gatherings during the semester.

• Winter Session Registration begins.

• Continue to connect one-on-one with advisees (either initial or follow up meetings). Work with advisees to prepare and give approval for their advance registration for the Spring semester.

• Academic alert extends throughout the semester. In addition to indicating possible academic risk for students in the classes you teach, you may receive similar notices about students whom you advise. Intervention strategies may help avert some problems, so consider scheduling appointments with your at-risk advisees (probation, returning from suspension) for referral to resources.

• Winter Session Registration continues.

Last Date to Withdraw. Check the registrar's page to confirm the official last date to withdraw without academic penalty.

• Depending on the number of your advisees, advance registration appointments may continue into November. Matriculated students register for spring courses beginning about the middle of this month.

• Winter Session Registration continues

• Consider sponsoring a departmental effort to contact continuing majors who have not yet registered.

• In late December, terms grades are posted; Winter Session begins.

• Typically, during the first week of the month, grades have been posted and GPA's are updated. Then the Deans' offices take appropriate academic action based on University and departmental requirements. Some of your advisees may achieve Dean's List status; some may receive notice of academic action (probation, suspension, dismissal). Your Dean's office may inform you of any advising responsibilities you may have in connection with your Dean's actions.

• About a week before Spring semester begins, Orientation is held for incoming students, both transfer and first-year. As appropriate within your department, you may be participating in Orientation and/or reviewing folders of new majors.

• Non-matriculated students register during Open Registration period.

• Spring semester begins, and Add/Drop period is the first two weeks of classes.

• As appropriate per departmental policy, consider meeting early in the semester with advisees who are on Academic Probation to guide them through the academic recovery process. Consider encouraging departmental community by scheduling student-faculty group gatherings during the semester.

• Academic alert extends throughout the semester. In addition to indicating possible academic risk for students in the classes you teach, you may receive similar notices about your own advisees. Early intervention strategies may help avert some problems, so consider scheduling appointments with your at-risk students and advisees for referral to resources.

• Begin to work with current advisees to prepare and give approval for advance registration for fall semester and summer session.

Last Date to Withdraw. Check the registrar's page to confirm the official last date to withdraw without academic penalty.

• Fall and Summer Session registration begins.
• Continue to hold advance registration appointments as matriculated students register for fall courses.
• Non-matriculated students can register (with appropriate prerequisites) for any open seats.

• Typically, by the end of this month, grades have been posted and GPA's are updated. Then the Deans' offices take appropriate academic action based on University and departmental requirements. Some of your advisees may achieve Dean's List status; some may receive notice of academic action (probation, suspension, dismissal). Your Dean's office may inform you of any advising responsibilities you may have in connection with your Dean's actions.
• Participation in Orientation starts in May. This is the time to review folders of incoming advisees. Faculty usually meet new students during the School/College and Departmental Advising sessions on orientation days.

• Continue to meet with advisees as appropriate. Consider sponsoring a departmental effort to contact continuing majors who have not yet registered.

• Participation in Orientation takes place in June and July. This is the time to review folders of incoming advisees. Faculty usually meet new students during the School/College and Departmental Advising sessions on orientation days.