Purchasing Forms

• Approval Signatures (Per APL IV-C) - Complete using Excel
• Approval Signatures (Per APL IV-C) - fillable pdf format
• Encumbrance Removal 
• JE/IDO - complete and send to Finance and Administration - if grant related please send to the Office of Sponsored Programs
• Lost Receipt/Missing Information Form - in fillable pdf format - for those rare instances when your receipt is unavailable or information is missing on your receipt.
• Meals for Business Purposes - information needed for your business meals per Use of University Funds APL
• OfficeMax Custom Stamp - order form to attach to your non-catalog form in MaineStreet Marketplace
• Purchasing Card forms
• Refund of Course/Camp Fees - in excel format - please attach proof of registration and proof of payment
• Refund of Course/Camp Fees - in pdf format - please attach proof of registration and proof of payment
• Reimbursement Request- excel - use for non-travel related reimbursements of expenses that do not require a purchase order, if for a non-employee or non-contractor please use the check request form within Marketplace
• Reimbursement Request - pdf format - use for non-travel related reimbursement of expenses that do not require a purchase order, if for a non-employee or non-contractor, please use the check request form within Marketplace
• Sales Tax Exemption Letter - in pdf format
• Sole Source Justificaiton - attach to your purchase order
• Travel Request/Advance Form - in excel format - to use for permission to travel or request a travel advance or an increase for meal allowance
• Travel Request/Advance Form - in fillable pdf format - to use for permission to travel or request a travel advance or an increase for meal allowance
• Travel Expense Voucher - in excel format - to report your travel expenses for your business trip and seek reimbursement for your out of pocket expenses, remember to fill in the meal cap for the method of meal reimbursement you have chosen
• W9- Complete and submit to umsvendor@maine.edu or fax to 207-973-3322
• Wire Transfer Form - when payment must be wired in foreign currency-in excel format

Please contact us at purchasing@usm.maine.edu if you have any questions on the above forms