University of Southern Maine
Professional Staff Senate
Minutes
Wednesday,
May 14, 2003
206 Payson Smith, Portland
I. ATTENDANCE:
Present:
Julie Archibald, Donna Bird, Norma Charette, Robin Day, Dana Gray, Pat Marston,
Kim-Marie Martin, Susan Martin , Rodney Mondor, Kathleen Pease, Pamela Roy,
Kerry Sullivan, Nolan Thompson, Colleen White, Lisa Yaeger
Guests: Julie Cameron, Rosa Redonnett
New Senators: Sondra Bogdonoff, Joy Britting, Anita Higgins,
Sheera LaBelle, Joyce Lapping, Mark Menezes Not Present:
Rebecca Hodges, Tom Wood
Excused: Dan Axford, Eric James, Michael Mullett
Absent: Casandra Fitzherbert, Elaine O’Reilly
II. ACCEPTANCE OF APRIL 9, 2003 MINUTES: Minutes were accepted
as written.
III. PRESIDENT’S REPORT: Rosa reported that last Saturday’s graduation had the largest number of USM students walking in history. The speaker, Tony Shaloub, was outstanding and generous with his time. The Chancellor joined the ceremony as well. There is a bond issue on 6/10/03 for $60 million in economic development in Maine. $4M is for USM- an additional floor on the Biosciences building as was originally planned. The bond does not include a renovation of Bailey Hall, but the information collected during the space study will be used in the future. The re-thinking of the 2nd year of the budget plan issued from the President will start within 6 months. Beth Shorr will take over for Rosa starting in July 2003 as the representative from the President’s Staff to the ProSen. The roll out date for the HR part of PeopleSoft is July 7th. All supervisors will need to attend training at some point. The ERP committee is working toward a seamless implementation. There is a Student Services Transformation piece that is related to the Student Administration module of the PeopleSoft implementation that will happen later in the process.
IV. EXECUTIVE
COMMITTEE
a. Treasurer’s Report- None.
b. Communications Committee- Senators for the 2003/2004 year should bring a short bio to the June meeting so the new communications committee can get a head start on the fall 2003 newsletter.
V. GUEST SPEAKER: Julie Cameron gave a presentation of the possibilities of the new USM logo. A bit of history- in December 2001, the image development/branding process began. As a result, the Marketing and Brand Management Council was made up of representatives from on and off campus to define what USM is: a top ranked public, regional university. Since that time, 150 logos have been narrowed down to 3: a “flame,” the “U” icon, and the “arc” icon. Other UMS logos are very traditional. Julie has feedback forms for those who have seen the logos. She and Beth Shorr will continue to test them with other groups.
VI. OLD
BUSINESS:
a. Goals for the 2003-04 Professional Staff Senate were adopted. A suggestion
was made to send a letter from the Chair to all new professional staff members
after they attend Welcome Matters. The Chair could invite them to attend the
next Senate meeting.
b. Feasibility Study- After a year-long study by the Joint Ad Hoc Senate Committee, a report is available for review. Please contact Dana Gray with questions.
VII. COMMITTEE REPORTS:
a. Elections
Committee: Thirty percent of ballots were returned, with some divisions not
returning any.
The one-page ballot worked out well.
b. By-Laws Committee: Section II. “Goals” was voted unanimously to be changed to “Purpose.”
c. Recognition Luncheon Committee: Over 200 have registered for the luncheon, but many staff don’t RSVP. Kerry has ordered 250 brochures. Pat reported that there are fewer door prizes than in past years. This could be a good thing as it takes time to hand them all out.
d. Divisional Excellence Awards: There were 9 members of the committee, and after 3 hours of reading nominations, the award recipients were chosen and will be announced at the luncheon.
VIII. SENATE REPORTS:
a. Classified Staff: Kathleen Pease reported that the Senate is having a hard
time getting people to run for election. They are focusing on who they are
and what they are trying to achieve.
b. Faculty: Colleen White reported that neither she nor Cassandra had been able to attend. Rosa reported that the General Education Council was approved for revision of the CORE curriculum.
c. Student: Kathleen Pease reported that the new E Board was elected. They are a young, excited group that plans to meet over the summer to work on goals.
IX. NEW BUSINESS: Opportunities for Involvement in the Executive Committee and other Committees and appointments. The new Senate will vote on the positions in June:
Nominations
for- Chair: Robin Day
Vice Chair: Pat Marston
Co-Secretaries: Mark Menezes, Eric James (Eric declined the nomination
via email)
Senators expressing interest in the following committees-
Elections: Donna Bird, Kerry Sullivan, Anita Higgins
Luncheon (pot luck) : Pat Marston, Anita Higgins
Employee Development Day: Dana Gray, Norma Charette, Sondra Bogdonoff
Communications: Julie Archibald
By-Laws: Sheera LaBelle, Dana Gray, Nolan Thompson, Kathleen Pease
Divisional Excellence: Joyce Lapping, Kathleen Pease, Norma Charette
USM Committees that need a representative-
Judiciary:
Joyce Lapping (must be voted in by Senate)
Parking: Jane Young has one more year
Space: Jenny Nelson may be at the end of her term- Dana Gray and
Robin Day
are also interested
UPBAC: Tom Wood
X. OPEN FORUM: All Senators are asked to bring a snack to share for the June meeting. RSVP to Rodney Mondor so that we don’t all bring the same thing!
XI. MEETING ADJOURNED at 11:29 P.M. by Senate Chair, Rodney Mondor.
Next meeting: June 11, 2003, 9:30 a.m. –11:30 a.m., 11 Baxter Blvd.
Reported
by: Lisa Yaeger, Co-Secretary
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