Wednesday,
November 13, 2002
PDR, Brooks Dining Center, Gorham
I. ATTENDANCE: The meeting was called to order at 9:02 am by
Senate Chair, Rodney Mondor.
Present:
Julie Archibald, Donna Bird, Robin Day, Casandra Fitzherbert, Dana
Gray, Pat Marston, Kim-Marie Martin, Susan Martin, Rodney Mondor, Michael Mullett,
Kathleen Pease, Nolan Thompson, Lisa Yaeger; Guests: Hillary Crossman, Bob Russell
Excused: Daniel Axford, Elaine O’Reilly, Pamela Roy,
Norma Charette, Eric James, Kerry Sullivan, Colleen White
II. ACCEPTANCE OF SEPTEMBER 18, 2002 and OCTOBER 9, 2002 MINUTES: Minutes from both meetings were approved. Robin Day asked if we could include the year on minutes going forward.
III. PRESIDENT’S OFFICE REPORT: Rosa Redonnett reported
that USM has hired HL Turner, a consulting firm, to study the needs of Bailey
Hall in Gorham. Bailey Hall has many problems- leaking roof, leaking windows,
outdated classrooms and odors. HL Turner has been charged with formulating recommendations
about how Bailey Hall will be rejuvenated They will conduct one-on-one meetings
with staff to determine what the needs are inside the building. Because of the
Chancellor’s recent visit, the USM portion of the November 2003 bond issue
will increase. The Chancellor saw that Payson Smith, Luther Bonney and Bailey
Hall were in need of repair.
IV. EXECUTIVE COMMITTEE:
a. Treasurer’s Report- Eric reported to the Executive Committee via email that there is still the same balance in the account - $662.31. He discovered that the money expended to date in the account - at least $379 of it – was for the luncheon this last summer.
b. Communications/Website Committee- Bios have been received from most Senators. Lisa will contact those that have not yet submitted bios or make one up for them.
V. NEW BUSINESS:
a. Guest Speakers- Larry Bliss was not able to attend the meeting as scheduled.
VI. COMMITTEE REPORTS/UPDATES:
a. Kathleen Pease agreed to be the Classified Staff Senate representative. They meet the 3rd Wednesday of the month from 2-4:30; Kathleen will start attending this month.
b. Pat Marston reported on Employee Development Day- November 6th at LAC. There were over 80 people in attendance. The food and the location made for a great day. Anyone with comments should email Pat or Hillary Crossman.
c. The Election Committee wants to determine whether and how to do web- based elections for the Professional Staff Senate in 2003. The question of the balance of at-large and division representation needs to be flushed out.
d. Robin Day reported on the progress of the Combined Senate Feasibility Study. The committee is currently reviewing by-laws, mission statements and pros and cons of the issues. They are identifying other institutions with similar groups in the northeast and have found so far that our senates are unique in their governance within the university structure.
e. A question was raised for the by-laws committee concerning the attendance policy for senators at the meetings. Rodney mentioned that some senators travel for their jobs or experience a schedule change during their terms.
f. Rodney asked for the approval of Carolyn Hughes and Alice Cash to serve as professional staff representatives to the UPBACK committee. The motion was made and approved unanimously.
VII. OLD BUSINESS:
a. The Goals and Objectives breakout session was pushed back to December in the hopes of getting greater attendance.
b. The Augusta mail situation has been resolved according to an email from Kathleen Bouchard to Rodney. Mail services has changed the Muskie labels to include 295 Water St. and are bundling the mail to Augusta and mailing it via US Post every evening. Muskie/IPSI is paying the postage for this (an addition from Eric James via email).
c. APL 26 changes were discussed. A memo from Business Services that went out to the USM community on June 24th was redistributed to stimulate dialogue. The question of per diems at the USM, UMS and government levels was raised. There may have been changes to the APL since the memo was printed and anyone with questions was directed to contact Business Services for specifics.
VIII. SENATE REPORTS:
a. Classified Staff- Hillary Crossman reported that the General Meeting was the largest in recent history with over 80 people in attendance. It was held in the afternoon from 2-4. Four $75 scholarships were awarded for personal and professional development from over 35 applications. The Senate, after receiving requests from Classified Staff members, decided to host a charity event. The President later told the Senate that he thought this was a good idea and suggested that they try to incorporated it into the Captial Campaign.
b. Faculty- Colleen White sent Rodney an email with the following information: The President reported that USM has surpassed the $21M Capital Campaign; the $250K Glickman contribution will allow the upper 3 floors of the library to be completed. The search for the LAC Dean is ongoing as is the Director for Libraries search. The Provost is recommending a University- Wide teaching award which honors a faculty member with both significant recognition and a monetary award. Chair Brian Toy reported that there are 4 open senate positions. Bob Caswell and Julie Cameron made their branding presentation. A lively discussion on the composition of the Core Council took place regarding administrators’ place on a faculty committee. For more details on this discussion, please see Colleen or ask Lisa Yaeger for a copy of the email.
c. Student- Kathleen Pease reported that the Student Senate viewed Bob Caswell and Julie Cameron’s branding presentation. The Senate is considering the purchase of another computer and an accounting software package totaling $5,000. There is discussion about broadcasting Portland campus events to GTV for the residence halls in Gorham to watch.
IX. OPEN FORUM:
a. Dewey Ferguson and Steve Rand will be invited to the December meeting to discuss parking and transportation issues on the Portland and Gorham campuses for 2003.
b. Julie has posted the ProSen meeting times/places for spring semester 2003 on the website.
c. In response to recent tragic events at universities in other parts of the country as well as the time of the semester, the counseling center has seen an increase in calls. They are able to do an emergency intake, but it may be as long as 3 weeks until a follow- up visit can be scheduled.
d. Students are able to register online for spring 2003.
e. Craig Hutchinson is starting a discussion about on and off- campus housing options, both short and long term. Please contact him if you would like to be involved.
f. The libraries have cut 396 journals in order to stay within budget for FY03; this represents 20-25% of their collection.
X. MEETING ADJOURNED at 10:25 am by Senate Chair, Rodney Mondor.
Next meeting: December 11, 2002 9:00am – 11:00am, 429 Law, P
Reported by: Lisa Yaeger, Co-Secretary
^ top