Students are strongly encouraged to meet with a study away advisor to walk though the national exchange application process so that we can answer any questions you may have or clarify any puzzles. However, the forms are provided here for your convenience.
Study Away Application Checklist
Use this handy check list to keep track of the pieces you need to complete the application process.
National Exchange Application Form
College of Arts & Sciences Prior Approval Form
This form must be completed by students whose major falls within the College of Arts and Sciences
Official Transcript
Transcripts can be obtained from Registrar's Office in either 119 Payson Smith on the Portland Campus or 113 Corthell Hall in Gorham. Transcripts are free and you are allowed to obtain a maximum of 3 per day
Essay
A 1-2 page essay explaining why you want to study away at the institution you have chosen at this particular time in your academic career. Be sure to include how this exchange will benefit you ACADEMICALLY. You should also include details on any community service or previous foreign travel experience you have, as well as any work experience which may be relevant. You may also want to include how this period of study away will affect your personal growth and your future career or academic goals.
Two Letters of Recommendation from USM faculty who have taught you. At least one of the letters must be from a faculty member in your major.
Plan B Budget Form (paying USM)
Plan A Budget Form (paying Host School)
Your National Exchnage advisor will prepare a budget for you based on your first choice school. To request an NSE budget please e-mail Domenica with the name of your first choice school. Please be sure to include in your e-mail if you can go to the school paying either USM or the host school. That often increases your chances of placment. However, some students must be placed paying USM as their scholarships will not transfer.
Itemization of how you'll pay for your study away program.
How will you fund your program? USM students who receive approval from the Office of International Exchange are eligible to take their financial aid package with them. Some dollar amounts may change and not all scholarships are eligible to go with you so be sure you connect with the financial aid office early on in the process.
FEE: All students applying to the National Student Exchange program must submit a $125 non-refundable placement fee. Checks should be made payable to the University of Southern Maine.