TRAVEL EXPENSE VOUCHER

Submission of a Travel Expense Voucher authorizes reimbursement for pre-approved travel by the employee's supervisor. This form is also utilized for clearance of travel advances and should be completed within 5 days after the trip is completed. In both instances, all appropriate receipts should be attached to document expenses to support IRS regulations. 

• Print or type "Traveler's Name".
• Extend totals vertically and horizontally.
• Include signature of Traveler (NOTE: Blue ink is preferred for all signatures).
• Obtain Supervisor's signature.
• Note: Traveler cannot be both "Payee" & "Approving Officer".

If a travel advance was received, indicate the dollar amount in the appropriate section:

• If the travel advance exceeds travel expenses indicate the amount returned to the University by attaching a receipt from the Business Office.

• Automobile travel in your own vehicle is currently being reimbursed at $.36 a mile (effective 1/1/2006).

• Repetitive travel may be filed on a monthly basis rather than by individual trip. Again, please attach receipts.

• For details concerning the University's "Travel and Expense Reporting Policy" please refer to Administrative Practice Letter No. 26 . If you need assistance in completing the form please call Susan Cota at x5205.

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