TRAVEL ADVANCE REQUEST/RECEIPT form

All official university travel must be approved in advance. In-state travel may be covered by one approval during a fiscal year (July 1 through June 30). If an advance is needed a Travel Advance Request/Receipt form should be completed two weeks in advance of the date of travel. If you are traveling by air, you may book your air travel using a purchasing card. For details, please read Administrative Practice Letter No. 26, the University of Maine System’s policy on travel.

• Complete a Travel Advance Request/Receipt form indicating the amount of advance requested.
• Obtain appropriate signatures (If a requested advance is over $500 a Vice President/C.F.O. signature is required).
• Send the approved form to Purchasing (G).
• Make a copy for your records.
• Clear advance within 5 days of completion of trip by processing a TRAVEL EXPENSE VOUCHER.

Travel charges to your Purchasing Card card should be shown on a TRAVEL EXPENSE VOUCHER accompanied by copies of appropriate receipts.

• Additional Resources Some GREAT Travel Related Sites.
• Lost/Missing Receipt Form -(Adobe Acrobat Reader Required)
• Travel Expense Voucher - How to complete and when to submit
• Travel Expense Voucher -USM Travel Expense Voucher Form (MS Excel)

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Created September 19, 1997 // Last Modified July 13, 2006

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