TRAVEL ADVANCE REQUEST/RECEIPT form

All official university travel must be approved in advance. In-state travel may be covered by one approval during a fiscal year (July 1 through June 30). If an advance is needed a Travel Advance Request/Receipt form should be completed two weeks in advance of the date of travel. Forward yellow and pink copies to Purchasing in Gorham. If you are traveling by air, please make travel arrangements with USM's designated travel agency - currently Hewins/Carlson Wagonlit Travel. A travel authorization (purchase order) number may be obtained by faxing a completed Requisition to x5005. For details, please read Administrative Practice Letter No. 26, the University of Maine System’s policy on travel.

• Complete a Travel Advance Request/Receipt form indicating the amount of advance requested.
• Obtain appropriate signatures (If a requested advance is over $500 a Vice President/C.F.O. signature is required).
• Send the approved form to Purchasing (G).
• Make a copy for your records.
• Clear advance within 5 days of completion of trip by processing a TRAVEL EXPENSE VOUCHER.

Travel charges to your Purchasing Card card should be shown on a TRAVEL EXPENSE VOUCHER accompanied by copies of appropriate receipts.

• Additional Resources Some GREAT Travel Related Sites.
• Lost/Missing Receipt Form -(Adobe Acrobat Reader Required)
• Travel Expense Voucher - How to complete and when to submit
• Travel Expense Voucher -USM Travel Expense Voucher Form (MS Excel)

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Created September 19, 1997 // Last Modified September 9, 2005

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