REQUEST FOR PETTY CASH

A Cash/Check Request form can be used to reimburse out-of-pocket expenses and pay incidental charges for publications or other small purchases by mail up to a maximum amount of $125.00. Petty cash cannot be used to pay invoices. A purchase order is required for charge purchases. The University is tax exempt and does not pay or reimburse sales tax.

 REIMBURSEMENT: Forward the completed form, with signature authorization for account being charged, together with original paid vendor's receipt noting name of company, date and full amount of purchase, to Student Billing/Business Office on either campus. Copies of cancelled checks cannot be accepted in lieu of vendor's receipt. Receipts held over 30 days will not be honored. Original credit card receipts will be accepted if all charges are itemized on the form or the original sales invoi ce is attached. Reimbursements of $20.00 or less will be disbursed in cash and can be picked up during normal business office hours. Larger amounts are paid by check and are available after 2:30 p.m. if the request is received by noon.

 PAYMENT FOR PUBLICATIONS/OTHER SMALL PURCHASES: (May be used where a purchase order is not required and sales tax is not paid.) 

- PROCEDURE - 

• Complete a .pdf form or a MS Excel form and secure departmental approval.
• Retain a copy for your files. 
• Complete vendor's order form for mail order purchase. 
• Make a copy of order form for your records. 
• Complete a pre-addressed envelope to vendor. 
• Forward all of the above to the Student Billing Office where a check will be issued and it, along with a copy of the Cash/Check Request form and the vendor's order form, will be mailed to the vendor in the envelope you provide.

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visitors since September 19, 1997.