PAYMENT OF INVOICES

[All invoices should contain a bona-fide USM purchase order number]

INVOICES CONTAINING THE "STANDARD" PURCHASE ORDER NUMBER:

Accounts Payable will take a copy of the invoice, stamp it as indicated below, and forward it to the ordering department. If the goods or services has been received and there is no problem with the order and payment meets with your approval, attach the invoice copy to your backup material (copy of your purchase order) and file it. Payment can be verified on your Buget & Expense statement (AMO 90/91). 

If you wish to make partial payment or withhold payment for any reason, please notify Accounts Payable. Payment of the invoice will be delayed, if appropriate, until such time as you authorize it.

INVOICES CONTAINING AN "LP" NUMBER (Local Purchase Order):

Accounts Payable will process payment, upon receipt of the original invoice, without contacting your department for further approval.

Vendors are directed to send invoices to Accounts Payable for payment. However, in cases where invoices are received by a department the following applies:

Payment is made on original invoices only, not statements of account.

• Approve for payment on the original invoice. Do NOT process a Cash/Check Request.
• Please provide complete account number and object code.
• Obtain authorized signature of approval.
• Forward approved original invoice to Accounts Payable in Gorham for processing.

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