Encumbrances are charged to budgets when a purchase order is created. Normally, they are automatically removed from a budget when as an invoice or invoices are paid referencing the purchase order. In some cases, the encumbrance may not clear because the invoice(s) paid may be less than the purchase order amount. When you have completed the form below, click on Send Form, and it will be forwarded to Purchasing.

Please Note: Closing a purchase order closes the encumbrance associated with all chartfields on that purchase order.

If you have any questions regarding the status of a purchase order please contact Melissa J. Dudley at 780-5207.