Encumbrances are charged to budgets when a purchase order is created. Normally, they are automatically removed from a budget when an invoice is paid referencing the purchase order. In some cases, the total amount or the encumbrance may not clear because the invoice amount paid may be less than the purchase order amount or for some other reason. When you have completed the form below, click on Send Form, and it will be forwarded to Purchasing. Encumbrances cannot be adjusted for payroll account codes.

Please Note: Closing a purchase order closes the encumbrance associated with all chartfields on that purchase order.

If you have any questions regarding the status of a purchase order please contact Bonnie Cole at 780-5207.