University of Southern Maine-Business Services

Business Services

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Our normal business hours are M-F, 8 am to 4:30 pm. We hope you find this site useful and welcome any comments.

Accounts Payable

Accounting Schedules
AP Manual
Request For Petty Cash

Mail Services

Bar Coding Needed for Mailing
Central Supply Form
Check Addresses for Proper Zip
FedEx Tracking Screen
InterCampus Mail Procedures
Mail Schedule
Mailroom Barcode Generator Needed for Mailing as of July 1, 2005
Postage Rates Effective May 12, 2008
United Parcel Service (UPS)
USPS Proper Addressing Tips
USPS Quality Address and ZIP Code Lookup
USPS Quick Service Guide (PDF*)
USPS Web Site

Printing Services

Overview
Printing Estimate Form
Print Order Form
Submit Jobs via Web
Course Packet Request Form (PDF*)

Property Management

Policies and Procedures
Items for Sale
Off-Campus Use Form (PDF*)
Surplus Property Form (in Excel)
Surplus Property Form (PDF*)
Surplus Store

Purchasing

Accounting Schedules
ACRM Restricted Purchasing List for Pathogens, Radioactive Materials, and Acute Chemicals
Chart of Accounts With Chartfield Detail
Copier Program
Encumbrance Quick-Guide - pdf
Encumbrance Removal
Forms
Hazardous Equipment Purchase Form (PDF*) See ACRM Above
   Job Safety Analysis Form in MS Word Format - to go With Above
Office Furniture Contracts
OfficeMax Ordering Site (Best viewed with Internet Explorer)
OfficeMax General Information
Purchase Order Terms & Conditions
Purchasing Card
   Lost P-Card How to Report
   Merchant Assigned Tax-Exempt Nbrs
Purchasing Policies
Professional and Personal Services Contracts
Reference Material
Requisitions and Receiving Reference Manual for PeopleSoft (Revision 8.4-8/17/05) in .pdf format
University Contracts

Risk Management

Overview

Student Loans

Web Site

Travel

Moving Expenses
Per Diem - Summary Information
Purchasing Card - Use for Travel Purposes
Travel Request/Advance Form - Complete using MS Excel
Travel Request/Advance Form - in pdf format. Print it out and complete it manually.
Travel & Expense Guidelines/Policy
Travel Expense Voucher Complete using MS Excel
Guidelines for Travel Reimbursement of Meals
Travel Resources Check them out!
Travel Tips

Handy Sites

Administrative Practice Letters (The Rules)
Board of Trustees Policies (Policy Manual)
Cash Management Training
Forms
GL Inquiry Request Form for
NON-Grants/Contracts
GL Inquiry Request Form for Grants/Contracts
Other Sites of Interest
University of Maine System
USM's Department Directory
USM's ERP Site
USM's Staff Directory

Journal Entry

Transferring Funds: Examples
Journal Entry Form in Excel

Year-End Information

Year End Closing Information

Accounts Payable
Journal Entries/IDT's
Purchasing Card Approval Procedures
Purchasing Card
Travel

*How do I access these files?
PDF files are designed to be printed, although you may want to view them first to see if they contain the information you are seeking. To read these files, you must have Adobe Acrobat Reader installed on your computer. If you do not have this free software on your computer and would like to download it now, visit the Adobe Acrobat download page.

Disclaimer: The documents and information of Business Services, University of Southern Maine are made available on the Internet as a public service. Reliance on such information is at the user's own risk. We will make all reasonable efforts to ensure that the information is accurate and current, but cannot guarantee the accuracy, reliability, completeness or timeliness of information obtained from this Web site and may not be held liable for any losses caused by any person's reliance on such information. Contents at links outside the University of Southern Maine Business Services Web site are neither created nor endorsed by USM Business Services. If you have any questions concerning the information on this web site, contact Business Services.