Inter Campus and Outgoing Mail Procedures

Inter Campus (IC) Mail Procedures:

• Large Intercampus mailings should be sent to the mailroom broken down by department with one or more rubber bands around each department

• Intercampus mail should also be separated by Campus

• Intercampus mail should be separated from outgoing to be metered

• Intercampus mail should have the name and the department location marked on the outside of the mail piece

• Large intercampus mailings that are not properly organized for distribution may be sent back to the issuing department to fix or reassemble

USPS Outgoing Mail Procedures:

• All Mailings must be accompanied by a bar code and signed please include your Ext.

• Bulk Mailings:  Due to current Bulk Mailing Standards we strongly recommend all Bulk Mailings be processed through the letter shop. For more information please call James Booth at ext 4087

• Please make sure intercampus mail is not mixed in with your outgoing USPS mail

• Please Separate International Mail from Domestic Mail and Flag the International mail so that we are able to post it at the correct price.

• Over stuffed envelopes must be taped closed before sending them to the mailroom

• Please try to keep your mailing addresses up to date and change them when you receive the corrected information from the post office, a large amount of letters are returned to USM due to bad address information

• The mail room will not be held responsible for lost or missing contents if mail pieces arrive unsealed

• Loose contents will be returned to the issuing department if the location is able to be determined by the mailroom

• Loose contents will be kept on file by the mailroom manager if the sender is not able to be determined

• Please call us if you have any questions regarding outgoing postal mail services or intercampus mail services

USM Mail Services Supervisor - Jean Cavanaugh - ext 4288

Portland Mailroom - Kyle Begin and John Martin - ext 4288

Gorham Mailroom - Pat Merserve and David Keller - ext 5258